Free delegation guide
tasks you can delegate today.
Get expert tips on how to get the most value out of the partnership with your new Worldclassly staff.
Free delegation guide: tasks you can delegate to your Worldclassly employee
Get expert tips on how to get the most value out of the partnership with your new Worldclassly staff.
Free delegation guide
tasks you can delegate today.
Get expert tips on how to get the most value out of the partnership with your new Worldclassly staff.
Don’t know what, or how to delegate?
Here’s a guide to help you get started.
Identify which tasks to delegate and find the ideal candidate for each role with this simple 4-step method.
In this guide, you'll discover how to overcome your recruitment obstacles by leveraging remote hiring.
Step 1: Write down all the tasks you handle throughout the day.
Step 2: Evaluate and assess these tasks.
Step 3: Choose the right person for each job.
Step 4: Determine whether you need to hire someone on a full-time or part-time basis.
Position yourself for successful delegation.
Step 1: Make a detailed list of all the tasks you complete each day.
Understanding what to delegate starts with reviewing your tasks.
This step allows you to assess how your time is spent and pinpoint areas where you may be wasting time on activities that don't drive business growth. It’s an effective way to identify time-draining tasks that aren't adding value.
Example of your Daily tasks:
6am - 7am - Writing journal
7am - 8 am - Work out
8am - 9am - Read + write email
9am - 9:30am - Create weekly schedule
9:30am - 10am - Write draft posts for Twitter and Linkedin
10am - 12nn - Deep work
12nn - 1pm - Lunch break
1pm - 2:00pm - Zoom call with prospects
2:00pm - 2:30pm - Break
2:30pm -4:30pm - Deep work
4:30pm - 5:00pm - Journaling + todo’s for the next day
How to do it
Grab a notepad or open a digital document.
Write down every task you perform throughout the day, including both work-related responsibilities and personal activities.
Be sure to record how long each task takes.
Track your activities for a week (or longer, if you prefer) to get a clear picture of where most of your time is going.
Step 2: Evaluate your tasks.
How to do it
Which activities should be removed?
These are actions that lack both significance and urgency. Time-wasting activities such as mindlessly browsing social media or attending lengthy meetings with no clear purpose should be completely cut from your routine.
Which responsibilities can be automated?
Using automation software can free up valuable time each week. Set up systems to handle repetitive tasks such as scheduling posts, managing email sequences, and organizing invoices.
Which responsibilities require your personal involvement?
These are duties that demand your unique skills or insight. No one else within your team can perform them on your behalf. Consider crucial activities, such as making strategic choices, recruiting key personnel, or driving business growth.
Which tasks should you delegate?
Ultimately, there are certain tasks that you can — and should — hand off to others. While these tasks can’t be completely eliminated or automated, they don’t necessarily need your specialized knowledge or attention. Examples include scheduling meetings, managing payments, handling routine operations, or maintaining financial records. These responsibilities can be transferred to someone with the appropriate skills, experience, or training, allowing you to focus on higher-priority tasks.
Are there tasks you dislike or feel you’re not especially skilled at?
This is the perfect chance to delegate them!
Use the 'Action Priority Matrix'
The Action Priority Matrix follows a concept of impact versus effort.
It emphasizes the value of a task in relation to its difficulty.
The matrix is split into four sections, as follows:
The Action Priority Matrix divides into 4 sections:
Section 1: Do Now.
These are urgent tasks that demand your immediate attention. Delaying them could result in significant repercussions for your business. These tasks involve handling emergencies, managing crises, and meeting crucial deadlines.
Section 2: Plan.
Section two is about laying the groundwork. The outcomes from these efforts won't be immediate, but they're vital for future success. These tasks don't have set deadlines, yet dedicating time to them now will prepare you for what's ahead.
Section 3: Delegate.
These tasks are urgent but don't necessarily need your specialized skills. Consider delegating them.
Section 4: Remove.
Finally, get rid of tasks that are neither crucial nor time-sensitive.
According to the Action Priority Matrix, you should urgently handle section one (01) tasks. Allocate ample time for important but less urgent section two (02) tasks. Delegate tasks from section three (03), and completely remove section four (04) tasks from your responsibilities.
Step 3: Selecting the most qualified candidate for the job.
What kind of assistant should you hire depending on the responsibilities you plan to delegate?
Do you require someone with a broad range of abilities or someone with specialized expertise?
This will help you to make a decision:
Examine the tasks you want to delegate and look for any common themes. Are they primarily administrative tasks, such as data entry or organizing files? Do you need support with personal errands, like scheduling doctor appointments or making travel arrangements?
Or perhaps the tasks are more focused on a specific area, such as finance, design, or content production?
For common business tasks, consider employing a remote administrative professional.
They can assist with numerous minor yet time-intensive responsibilities for your company, such as:
Inputting data
Organizing files
Handling client support
Designing presentations
Overseeing office expenditures
For both professional and personal responsibilities, consider hiring an executive assistant.
They can support you with routine activities such as scheduling appointments and organizing your inbox. Beyond work-related duties, you can also assign personal errands to an executive assistant, such as arranging travel, managing bill payments, or purchasing gifts for family members' birthdays.
For tasks that require specific expertise, bring on a specialist.
Noticing a recurring theme or skill requirement in the tasks you want to outsource? Choose someone with the appropriate qualifications. For instance, if many of your tasks involve financial work, hiring an accountant would be ideal. Similarly, if managing your YouTube channel is a priority, a video editor would likely be a better fit than a general virtual assistant.
Step 4: Determine whether you require their services on a full-time or part-time basis.
Now that you’ve identified the tasks to delegate and the right person for the job, the final step is to decide whether you need a full-time employee, a part-time worker, or a freelancer.
Consider the nature and frequency of the tasks by asking yourself:
Is the workload steady and consistent?
Do you need support for ongoing, long-term projects?
Do you have the capacity to onboard and train your assistant?
Are you looking for someone to take full responsibility for a specific role within your business?
Can you provide benefits to the hire?
If you answered yes to any of these questions, hiring a full-time remote employee is likely the best option.
However, if the workload fluctuates or you only need assistance with a few short-term projects, opting for a part-time worker or freelancer might be a better fit.
Do you have any other questions about delegation?
Reach out to our team directly and we'll get back to you.
Don’t know what, or how to delegate?
Here’s a guide to help you get started.
Identify which tasks to delegate and find the ideal candidate for each role with this simple 4-step method.
In this guide, you'll discover how to overcome your recruitment obstacles by leveraging remote hiring.
Step 1: Write down all the tasks you handle throughout the day.
Step 2: Evaluate and assess these tasks.
Step 3: Choose the right person for each job.
Step 4: Determine whether you need to hire someone on a full-time or part-time basis.
Position yourself for successful delegation.
Step 1: Make a detailed list of all the tasks you complete each day.
Understanding what to delegate starts with reviewing your tasks.
This step allows you to assess how your time is spent and pinpoint areas where you may be wasting time on activities that don't drive business growth. It’s an effective way to identify time-draining tasks that aren't adding value.
Example of your Daily tasks:
6am - 7am - Writing journal
7am - 8 am - Work out
8am - 9am - Read + write email
9am - 9:30am - Create weekly schedule
9:30am - 10am - Write draft posts for Twitter and Linkedin
10am - 12nn - Deep work
12nn - 1pm - Lunch break
1pm - 2:00pm - Zoom call with prospects
2:00pm - 2:30pm - Break
2:30pm -4:30pm - Deep work
4:30pm - 5:00pm - Journaling + todo’s for the next day
How to do it
Grab a notepad or open a digital document.
Write down every task you perform throughout the day, including both work-related responsibilities and personal activities.
Be sure to record how long each task takes.
Track your activities for a week (or longer, if you prefer) to get a clear picture of where most of your time is going.
Step 2: Evaluate your tasks.
How to do it
Which activities should be removed?
These are actions that lack both significance and urgency. Time-wasting activities such as mindlessly browsing social media or attending lengthy meetings with no clear purpose should be completely cut from your routine.
Which responsibilities can be automated?
Using automation software can free up valuable time each week. Set up systems to handle repetitive tasks such as scheduling posts, managing email sequences, and organizing invoices.
Which responsibilities require your personal involvement?
These are duties that demand your unique skills or insight. No one else within your team can perform them on your behalf. Consider crucial activities, such as making strategic choices, recruiting key personnel, or driving business growth.
Which tasks should you delegate?
Ultimately, there are certain tasks that you can — and should — hand off to others. While these tasks can’t be completely eliminated or automated, they don’t necessarily need your specialized knowledge or attention. Examples include scheduling meetings, managing payments, handling routine operations, or maintaining financial records. These responsibilities can be transferred to someone with the appropriate skills, experience, or training, allowing you to focus on higher-priority tasks.
Are there tasks you dislike or feel you’re not especially skilled at?
This is the perfect chance to delegate them!
Use the 'Action Priority Matrix'
The Action Priority Matrix follows a concept of impact versus effort. It emphasizes the value of a task in relation to its difficulty. The matrix is split into four quadrants, as follows:
The Action Priority Matrix divides into 4 sections:
Section 1: Do Now.
These are urgent tasks that demand your immediate attention. Delaying them could result in significant repercussions for your business. These tasks involve handling emergencies, managing crises, and meeting crucial deadlines.
Section 2: Plan.
Section two is about laying the groundwork. The outcomes from these efforts won't be immediate, but they're vital for future success. These tasks don't have set deadlines, yet dedicating time to them now will prepare you for what's ahead.
Section 3: Delegate.
These tasks are urgent but don't necessarily need your specialized skills. Consider delegating them.
Section 4: Remove.
Finally, get rid of tasks that are neither crucial nor time-sensitive.
According to the Action Priority Matrix, you should urgently handle section one (01) tasks. Allocate ample time for important but less urgent section two (02) tasks. Delegate tasks from section three (03), and completely remove section four (04) tasks from your responsibilities.
Step 3: Selecting the most qualified candidate for the job.
What kind of assistant should you hire depending on the responsibilities you plan to delegate?
Do you require someone with a broad range of abilities or someone with specialized expertise?
This will help you to make a decision:
Examine the tasks you want to delegate and look for any common themes. Are they primarily administrative tasks, such as data entry or organizing files? Do you need support with personal errands, like scheduling doctor appointments or making travel arrangements?
Or perhaps the tasks are more focused on a specific area, such as finance, design, or content production?
For common business tasks, consider employing a remote administrative professional.
They can assist with numerous minor yet time-intensive responsibilities for your company, such as:
Inputting data
Organizing files
Handling client support
Designing presentations
Overseeing office expenditures
For both professional and personal responsibilities, consider hiring an executive assistant.
They can support you with routine activities such as scheduling appointments and organizing your inbox. Beyond work-related duties, you can also assign personal errands to an executive assistant, such as arranging travel, managing bill payments, or purchasing gifts for family members' birthdays.
For tasks that require specific expertise, bring on a specialist.
Noticing a recurring theme or skill requirement in the tasks you want to outsource? Choose someone with the appropriate qualifications. For instance, if many of your tasks involve financial work, hiring an accountant would be ideal. Similarly, if managing your YouTube channel is a priority, a video editor would likely be a better fit than a general virtual assistant.
Step 4: Determine whether you require their services on a full-time or part-time basis.
Now that you’ve identified the tasks to delegate and the right person for the job, the final step is to decide whether you need a full-time employee, a part-time worker, or a freelancer.
Consider the nature and frequency of the tasks by asking yourself:
Is the workload steady and consistent?
Do you need support for ongoing, long-term projects?
Do you have the capacity to onboard and train your assistant?
Are you looking for someone to take full responsibility for a specific role within your business?
Can you provide benefits to the hire?
If you answered yes to any of these questions, hiring a full-time remote employee is likely the best option.
However, if the workload fluctuates or you only need assistance with a few short-term projects, opting for a part-time worker or freelancer might be a better fit.
Do you have any other questions about delegation?
Reach out to our team directly and we'll get back to you.
Don’t know what, or how to delegate?
Here’s a guide to help you get started.
Identify which tasks to delegate and find the ideal candidate for each role with this simple 4-step method.
In this guide, you'll discover how to overcome your recruitment obstacles by leveraging remote hiring.
Step 1: Write down all the tasks you handle throughout the day.
Step 2: Evaluate and assess these tasks.
Step 3: Choose the right person for each job.
Step 4: Determine whether you need to hire someone on a full-time or part-time basis.
Position yourself for successful delegation.
Step 1: Make a detailed list of all the tasks you complete each day.
Understanding what to delegate starts with reviewing your tasks.
This step allows you to assess how your time is spent and pinpoint areas where you may be wasting time on activities that don't drive business growth. It’s an effective way to identify time-draining tasks that aren't adding value.
Example of your Daily tasks:
6am - 7am - Writing journal
7am - 8 am - Work out
8am - 9am - Read + write email
9am - 9:30am - Create weekly schedule
9:30am - 10am - Write draft posts for Twitter and Linkedin
10am - 12nn - Deep work
12nn - 1pm - Lunch break
1pm - 2:00pm - Zoom call with prospects
2:00pm - 2:30pm - Break
2:30pm -4:30pm - Deep work
4:30pm - 5:00pm - Journaling + todo’s for the next day
How to do it
Grab a notepad or open a digital document.
Write down every task you perform throughout the day, including both work-related responsibilities and personal activities.
Be sure to record how long each task takes.
Track your activities for a week (or longer, if you prefer) to get a clear picture of where most of your time is going.
Step 2: Evaluate your tasks.
How to do it
Which activities should be removed?
These are actions that lack both significance and urgency. Time-wasting activities such as mindlessly browsing social media or attending lengthy meetings with no clear purpose should be completely cut from your routine.
Which responsibilities can be automated?
Using automation software can free up valuable time each week. Set up systems to handle repetitive tasks such as scheduling posts, managing email sequences, and organizing invoices.
Which responsibilities require your personal involvement?
These are duties that demand your unique skills or insight. No one else within your team can perform them on your behalf. Consider crucial activities, such as making strategic choices, recruiting key personnel, or driving business growth.
Which tasks should you delegate?
Ultimately, there are certain tasks that you can — and should — hand off to others. While these tasks can’t be completely eliminated or automated, they don’t necessarily need your specialized knowledge or attention. Examples include scheduling meetings, managing payments, handling routine operations, or maintaining financial records. These responsibilities can be transferred to someone with the appropriate skills, experience, or training, allowing you to focus on higher-priority tasks.
Are there tasks you dislike or feel you’re not especially skilled at?
This is the perfect chance to delegate them!
Use the 'Action Priority Matrix'
The Action Priority Matrix follows a concept of impact versus effort.
It emphasizes the value of a task in relation to its difficulty.
The matrix is split into four sections, as follows:
The Action Priority Matrix divides into 4 sections:
Section 1: Do Now.
These are urgent tasks that demand your immediate attention. Delaying them could result in significant repercussions for your business. These tasks involve handling emergencies, managing crises, and meeting crucial deadlines.
Section 2: Plan.
Section two is about laying the groundwork. The outcomes from these efforts won't be immediate, but they're vital for future success. These tasks don't have set deadlines, yet dedicating time to them now will prepare you for what's ahead.
Section 3: Delegate.
These tasks are urgent but don't necessarily need your specialized skills. Consider delegating them.
Section 4: Remove.
Finally, get rid of tasks that are neither crucial nor time-sensitive.
According to the Action Priority Matrix, you should urgently handle section one (01) tasks. Allocate ample time for important but less urgent section two (02) tasks. Delegate tasks from section three (03), and completely remove section four (04) tasks from your responsibilities.
Step 3: Selecting the most qualified candidate for the job.
What kind of assistant should you hire depending on the responsibilities you plan to delegate?
Do you require someone with a broad range of abilities or someone with specialized expertise?
This will help you to make a decision:
Examine the tasks you want to delegate and look for any common themes. Are they primarily administrative tasks, such as data entry or organizing files? Do you need support with personal errands, like scheduling doctor appointments or making travel arrangements?
Or perhaps the tasks are more focused on a specific area, such as finance, design, or content production?
For common business tasks, consider employing a remote administrative professional.
They can assist with numerous minor yet time-intensive responsibilities for your company, such as:
Inputting data
Organizing files
Handling client support
Designing presentations
Overseeing office expenditures
For both professional and personal responsibilities, consider hiring an executive assistant.
They can support you with routine activities such as scheduling appointments and organizing your inbox. Beyond work-related duties, you can also assign personal errands to an executive assistant, such as arranging travel, managing bill payments, or purchasing gifts for family members' birthdays.
For tasks that require specific expertise, bring on a specialist.
Noticing a recurring theme or skill requirement in the tasks you want to outsource? Choose someone with the appropriate qualifications. For instance, if many of your tasks involve financial work, hiring an accountant would be ideal. Similarly, if managing your YouTube channel is a priority, a video editor would likely be a better fit than a general virtual assistant.
Step 4: Determine whether you require their services on a full-time or part-time basis.
Now that you’ve identified the tasks to delegate and the right person for the job, the final step is to decide whether you need a full-time employee, a part-time worker, or a freelancer.
Consider the nature and frequency of the tasks by asking yourself:
Is the workload steady and consistent?
Do you need support for ongoing, long-term projects?
Do you have the capacity to onboard and train your assistant?
Are you looking for someone to take full responsibility for a specific role within your business?
Can you provide benefits to the hire?
If you answered yes to any of these questions, hiring a full-time remote employee is likely the best option.
However, if the workload fluctuates or you only need assistance with a few short-term projects, opting for a part-time worker or freelancer might be a better fit.
Do you have any other questions about delegation?
Reach out to our team directly and we'll get back to you.
FAQs
Everything you need to know.
Which responsibilities should not be delegated?
You should avoid delegating tasks that need your specific expertise or level of authority. It's also best to personally attend to urgent and important tasks that directly impact your business.
How can I identify which tasks to delegate?
Begin by reviewing all the tasks you currently handle. If a task cannot be automated or removed from your workflow and doesn’t require your unique skills, it’s a good candidate for delegation.
What are some examples of tasks that can be delegated to others?
There are many tasks you can assign to remote professionals in the Philippines. Examples include:
- Managing emails
- Inputting data
- Organizing and maintaining calendars
- Handling bookkeeping duties
- Designing & creating content
- Running email marketing campaigns
- Taking on leadership responsibilities
How can you decide if a task is suitable for delegation?
A task is suitable for delegation if:
- It doesn’t demand your specialized knowledge or involvement
- It's time-sensitive but not critical
- It's a minor, repetitive task
- An expert can complete it more effectively
- It no longer aligns with your responsibilities
FAQs
Everything you need to know.
Which responsibilities should not be delegated?
You should avoid delegating tasks that need your specific expertise or level of authority. It's also best to personally attend to urgent and important tasks that directly impact your business.
How can I identify which tasks to delegate?
Begin by reviewing all the tasks you currently handle. If a task cannot be automated or removed from your workflow and doesn’t require your unique skills, it’s a good candidate for delegation.
What are some examples of tasks that can be delegated to others?
There are many tasks you can assign to remote professionals in the Philippines. Examples include:
- Managing emails
- Inputting data
- Organizing and maintaining calendars
- Handling bookkeeping duties
- Designing & creating content
- Running email marketing campaigns
- Taking on leadership responsibilities
How can you decide if a task is suitable for delegation?
A task is suitable for delegation if:
- It doesn’t demand your specialized knowledge or involvement
- It's time-sensitive but not critical
- It's a minor, repetitive task
- An expert can complete it more effectively
- It no longer aligns with your responsibilities
FAQs
Everything you need to know.
Which responsibilities should not be delegated?
You should avoid delegating tasks that need your specific expertise or level of authority. It's also best to personally attend to urgent and important tasks that directly impact your business.
How can I identify which tasks to delegate?
Begin by reviewing all the tasks you currently handle. If a task cannot be automated or removed from your workflow and doesn’t require your unique skills, it’s a good candidate for delegation.
What are some examples of tasks that can be delegated to others?
There are many tasks you can assign to remote professionals in the Philippines. Examples include:
- Managing emails
- Inputting data
- Organizing and maintaining calendars
- Handling bookkeeping duties
- Designing & creating content
- Running email marketing campaigns
- Taking on leadership responsibilities
How can you decide if a task is suitable for delegation?
A task is suitable for delegation if:
- It doesn’t demand your specialized knowledge or involvement
- It's time-sensitive but not critical
- It's a minor, repetitive task
- An expert can complete it more effectively
- It no longer aligns with your responsibilities
Let us help you recruit a world class team member
Let us help you recruit a world class team member
Let us help you recruit a world class team member
